We remotely download each driver’s card and each vehicle’s memory, keep the files for 400 days and, if a download fails, we warn you before the deadline expires. On the same dashboard you see where each lorry is and what each driver is doing.
Who it is for: Lorries over 3.5 t, buses and coaches with more than 9 seats and, from 1 July 2026, vans over 2.5 t (trailer included) in international transport or cabotage.
Days left until the legal download deadline: 90 for the vehicle memory, 28 for the driver card.
Remote download compatible with
Compatible with VDO DTCO 1381 from version 1.3a and Stoneridge SE5000 from 7.1. Smart tachograph from 2023 onwards? Ask us before you sign up.
The same device works as GPS for lorries and as a remote tachograph downloader. What changes from one vehicle to another is the legal obligation, not the dashboard.
Lorry fleet management with a single device: live position, trips and geofences, activity of drivers 1 and 2 read from the tachograph, and remote download of the card every day and of the memory every week. Lorry fleet control and download deadlines sit on the same screen.
Vehicles with more than 9 seats carry the same tachograph and have the same deadlines. Because drivers move between coaches, the dashboard keeps the status of each vehicle apart from that of each driver: the card is downloaded on the day it is inserted, in whichever vehicle that is.
If your vans exceed 2.5 t with the trailer and do international transport or cabotage, they carry a tachograph and fall under these plans.
Domestic deliveries without a tachograph? That is what the GPS tracker for company vans is for, with a different device and a €120 setup fee.
The Inspectorate fines companies for not holding at their premises the data that must be kept. Downloading it on time is how you hold it.
Maximum to download the driver card and the tachograph memory. Fletaro warns you before they expire. And the data must be kept for at least 365 days.
Non-significant lack of tachograph or card data that must be kept at the company’s premises.
Significant lack of that data, or keeping it without the regulatory file structure.
The obligation to download and keep the data remains with the haulier. We automate it and warn you before each deadline.
Remote download of cards and memory without taking the lorry to the office. The .ddd files are kept 400 days, encrypted and impossible to delete.
Live position, trips and geofences. With the device connected to the tachograph, you see the activity of drivers 1 and 2 live.
The download needs a connected company card. It can sit in a reader in your office or in a reader we manage (card hotel), for €6 a month.
The obligation is the same with both methods. What changes is who has to remember and where the lorry has to be.
| What | Manual, with a download key or reader | Remote, with Fletaro |
|---|---|---|
| Who does it | Someone at the company, with the company card and a download key at each lorry; the driver card, in an office reader | The device installed in the vehicle, over the mobile network and with nobody involved |
| Where the lorry has to be | At the base, or someone has to go to it | Anywhere with mobile coverage |
| Vehicle memory (legal deadline: 90 days) | Whenever someone remembers, before the 90 days | Every week |
| Driver card (legal deadline: 28 days) | When the driver comes by the office, before the 28 days | Every day the card is inserted in the tachograph |
| Custody of the files (legal minimum: 12 months) | On the company’s computer or software, with its own backups | 400 days, encrypted and impossible to delete |
| Cost per download | The time of whoever does it and, if the lorry does not pass through the base, the trip | Included in the €13.90 monthly fee per vehicle |
| Risk of a fine for forgetting | Depends on nobody forgetting any vehicle or any driver | Alerts at 7, 3 and 0 days before each deadline, and an alert if a vehicle’s downloads fail |
Each vehicle and driver shows as Up to date, Due soon or Overdue, with the days left to the legal deadline of 90 days (vehicle memory) and 28 days (driver card).
| Item | Maximum legal deadline | Legal basis | With Fletaro |
|---|---|---|---|
| Vehicle memory | 90 days | Reg. (EU) 581/2010 | Every week |
| Driver card | 28 days | Reg. (EU) 581/2010 | Every day it is inserted in the tachograph |
| Keeping the downloaded data | At least 12 months from recording | Reg. (EC) 561/2006, art. 10.5 | 400 days, encrypted and impossible to delete |
The device reads the tachograph live: activity and card of drivers 1 and 2, speed and tachograph odometer.
You send us the registration plates and tachograph model. We check that it is compatible.
You request an additional card for the download. Yours stays with you.
A certified technician installs it. If your tachograph needs remote download activating, an authorised technical centre does it.
We check that the first file arrives and that it belongs to your vehicle.
Automatic downloads, alerts before each deadline and access for your accounting firm.
On the plans with tachograph, downloads are included in the fee.
The same GPS plan as for vans: no tachograph and no engine data
Download, custody and GPS with a single device
For fleets of more than 100 vehicles
| Plan | Monthly fee per vehicle | Setup and installation | What for |
|---|---|---|---|
| Transport GPS | €10.00 VAT included (€8.26 + VAT) | €120 per vehicle, one-off | The same GPS plan as for vans: no tachograph and no engine data |
| Transport Tachograph | €13.90 + VAT | €249 per vehicle, one-off | Download, custody and GPS with a single device |
| Enterprise | Tailored | €249 per vehicle, one-off | For fleets of more than 100 vehicles |
Once per vehicle, excl. VAT: device connected to the tachograph (and, if the lorry has FMS, to the engine data), SIM, installation by a technician and, where applicable, activation of remote download. On Transport GPS, €120 with the same device as for vans. The device is yours from the moment you pay, with a 24-month warranty; the SIM and the data line remain ours.
After that you continue month to month, without long notice periods. Early termination carries the penalty stated in the Terms.
The first monthly fee starts when we verify the first download.
If within 60 days of installation you are not convinced, you cancel without penalty: we uninstall the device at no cost, you return it and we refund the setup fee. Monthly fees for those days are not refunded.
Cars or vans without a tachograph? For those vehicles there is Fleet GPS: the same plan and the same device as Transport GPS, €10 a month VAT included and a €120 device & installation fee. See Fletaro’s plans
Remote download needs a company card connected to a reader. If that reader is on an office PC and someone switches it off, downloads stop. With the company card in the cloud (card hotel), the card sits in a reader that we manage.
One card serves the whole fleet.
Whether each card is connected or disconnected, and when it expires, on your dashboard.
If a card has been offline for more than a day, we warn you.
At 90, 30 and 7 days before the card expires.
Data processing agreement (art. 28 GDPR) signed before receiving the card.
Each client gives you access to their tachograph in Fletaro: you see the download status and the files, and you pull them by web or by API into your analysis software.
I am an accounting firm: I want accessYou do not have to change accounting firm. Yours keeps doing the time analysis with your files, and no longer has to ask you for them.
Any other question? Ask us on WhatsApp
Lorries over 3.5 t, buses and coaches with more than 9 seats and, from 1 July 2026, vans over 2.5 t (trailer included) in international transport or cabotage. For vans, own-account transport is only exempt when driving is not the driver’s main activity.
Compatible with VDO DTCO 1381 from version 1.3a and Stoneridge SE5000 from 7.1. Smart tachograph from 2023 onwards? Ask us before you sign up. Before installing we check the exact model and version of your tachograph; if remote download needs activating, an authorised technical centre does it.
The law requires downloading the driver card at least every 28 days and the tachograph memory every 90 (Reg. EU 581/2010), and keeping the files for at least a year. Fletaro warns you before they expire. By default we download the card every day and the memory every week, with no cost per download.
A certified technician installs it, fits the device and re-seals the tachograph. If your tachograph needs remote download activating, an authorised technical centre does it. You do the company lock of the tachograph yourself with your company card.
No. You request an additional company card only for remote download and yours stays with you. That additional card goes in a connected reader in your office or, if you sign up for the company card in the cloud, in a reader we manage.
Downloads work just the same, with the card in a reader in your office, as long as that computer is on and connected. The card in the cloud is so you do not depend on it.
On the dashboard you see live the warning the tachograph itself gives when the 4 h 30 break approaches. We show it as it arrives from the tachograph; we do not calculate it ourselves and it does not reach you as a phone notification.
We flag possible infringements for you to review; we do not replace your accounting firm. With the possible infringements tool, available on the Transport Tachograph plan and activated on request, Fletaro reviews the archived .ddd files and flags possible infringements of uninterrupted, daily, weekly and fortnightly driving, of daily and weekly rest and their compensation, of driving without a card and of days without the start or end country recorded. Each one carries an indicative estimate of the fine under the LOTT. It is not advice or a certification of compliance, and it does not replace your accounting firm or its analysis software.
No. Your accounting firm keeps doing the time analysis; you give it access to your files in Fletaro and it no longer has to ask you for them. If you have the possible infringements tool activated, it helps it know what to review, it does not replace it.
No. We work with data from the tachograph and the vehicle’s device; the driver inserts their card as usual.
Yes. The device is swapped: we install the one that connects to the tachograph, you pay the Transport Tachograph device & installation fee (€249) and the fee becomes €13.90 + VAT. The GPS device you had is yours to keep.
For fleets of more than 100 vehicles there is the Enterprise plan: the same features as Transport Tachograph, with the per-vehicle price agreed according to the size of the fleet. Write to us and we will go through it with you.
Yes: every vehicle required to carry a tachograph that was first put into circulation from 1 May 2006 must carry a digital one (Regulation (EC) 561/2006). The analogue one can only remain in earlier vehicles that run solely in the country where they are registered: in international transport it had to be replaced by the second-generation smart tachograph by 31 December 2024 at the latest (art. 3.4 of Regulation (EU) 165/2014, amended by 2020/1054).
It records distance and speed, time, the driver’s identity through their card, their activity (driving, other work, availability or rest), checks and calibrations, and incidents and faults (Regulation (EU) 165/2014). The smart tachograph adds the position at the start and end of the working day and every three hours of driving; the second-generation one also records border crossings and loading and unloading.
There are two ways: at the lorry, by connecting a downloader to the tachograph with the company card, or remotely, with a device connected to the tachograph that sends the .ddd files over the mobile network. Fletaro does it remotely: it downloads the vehicle memory every week and the driver card every day it is inserted, authenticating with a company card.
The driver card is downloaded with a reader connected to a computer, from the tachograph with a downloader or remotely while it is inserted in the tachograph. The law requires doing it at least every 28 days (Regulation (EU) 581/2010). With Transport Tachograph, Fletaro downloads it remotely every day the driver inserts it, without the driver having to come by the office.
You must download it on time (the card every 28 days and the memory every 90), keep it for at least twelve months from recording and have it available if an inspector asks for it (Regulation (EC) 561/2006, article 10.5). Fletaro keeps the .ddd files 400 days, encrypted and impossible to delete, marks each vehicle and driver as Up to date, Due soon or Overdue and gives your accounting firm access by web and API.
By meeting the download deadlines, keeping the files and reviewing driving and rest times in good time. In practice: download the card before 28 days and the memory before 90, keep the data for at least a year and ask your accounting firm to analyse the files. Fletaro automates the downloads and warns you before each deadline and, with the possible infringements tool (on request), flags possible time infringements with an indicative fine for your accounting firm to review.
You have a 60-day guarantee from installation. If within that period you are not convinced, you cancel without penalty: our technician uninstalls the device at no cost, you return it to us and we refund the setup and installation fee. Monthly fees for the days you used it are not refunded.
After the first 12 months, yes, month to month and with no automatic renewal. Before completing them, and after the 60-day guarantee, the early-termination penalty stated in the Terms applies. The device is yours: you buy it with the setup fee and we do not remove it when you cancel. The SIM and the data line are ours and are deactivated. You can download all your files before leaving.
Leave us your details and we will call you during business hours to confirm your tachograph and schedule the installation. If within 60 days of installation you are not convinced, you return the device and we refund the setup fee. If you stay, the device is yours.