How does the system know when maintenance is due?

The GPS tracker reports real-time mileage. You set maintenance rules (e.g., oil change every 15,000 km), and the system calculates when each vehicle will reach the threshold based on current usage patterns, then sends alerts in advance.

Can I track maintenance costs per vehicle?

Yes. Record every service with cost, date, and description. The platform generates reports showing total maintenance cost per vehicle, cost per kilometer, and trends over time — helping you identify expensive vehicles that may need replacing.

What about regulatory inspections (MOT, emissions)?

You can set date-based alerts for regulatory inspections. The system notifies you well in advance of expiry dates so you never miss an MOT or emissions test, avoiding fines and vehicles being taken off the road.

Does preventive maintenance really save money?

Yes. Industry data shows preventive maintenance costs 3-5x less than reactive repairs. A scheduled oil change costs EUR 80-120. An engine repair from oil neglect costs EUR 3,000-8,000. The math is unambiguous.

Fleet Maintenance Management: Inspections & Alerts

How to manage preventive fleet maintenance. Inspection alerts, scheduled services, and how to reduce breakdowns and unexpected costs.

Preventive vs corrective maintenance

Corrective maintenance means waiting for something to break, then fixing it. It is the most expensive approach: emergency repairs cost 3-5x more than scheduled maintenance, vehicles are off the road during repairs (lost revenue), and a single failure can cascade into larger problems (an oil leak ignored becomes an engine replacement).

Inspection alerts and service scheduling

Fleet maintenance software automates the scheduling problem. You define maintenance rules (oil change every 15,000 km or 12 months, whichever comes first), and the system tracks each vehicle's mileage in real time via GPS. When a vehicle approaches a service threshold, the system sends an alert — 30 days before, 15 days before, and on the due date.

Digital vehicle history and documentation

Every service, repair, inspection, and part replacement should be recorded digitally and linked to the vehicle. This creates a complete maintenance history that is searchable, shareable, and permanent. When you sell a vehicle, its documented maintenance history increases resale value. When an insurance claim requires proof of maintenance, you have it instantly.

Reducing breakdowns and unexpected costs

The ROI of preventive maintenance is clear: fleets with structured maintenance programs experience 25-40% fewer breakdowns than those relying on reactive repairs. Each prevented breakdown saves the direct repair cost plus the indirect cost of vehicle downtime (lost bookings, missed deliveries, rental replacements).

Workshop integration and vendor management

If you use external workshops for maintenance, your fleet software should integrate with them. Share vehicle details and maintenance history digitally so the workshop knows what to expect before the vehicle arrives. Track repair times, costs, and quality across workshops to identify your best vendors.

Fletaro — Software de gestión de flotas con GPS y acceso remoto